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Sponsor Ask — Template

Copy per sponsor. Attach to sponsor tracker row + card in subteam:business + type:sponsor.

  • Company / Individual:
  • Contact name + title:
  • Email / phone / address:
  • Prior relationship? (renewing / lapsed / cold)
  • Prior contribution: (year + amount + form)
  • Referred by:
  • Tier being asked: (title / gold / silver / in-kind)
  • Ask amount / in-kind ask:
  • Owner (student):
  • Mentor advisor:

Ask Timeline

  • First contact date:
  • Meeting date (if applicable):
  • Ask sent date:
  • Follow-up 1 date: (7 days after ask if no reply)
  • Follow-up 2 date: (14 days after ask if no reply)
  • Response received date + outcome:
  • Thank-you sent date: (within 7 days of receipt)
  • Mid-season update sent:
  • Post-season report sent:

Ask Message Skeleton

Subject: [Team #] [Team Name] — 20XX Season Partnership

Body:

  1. One-line hook — one thing the team accomplished last year they will care about.
  2. Who we are — team number, school/community, student count, years active.
  3. What we do — FRC in one sentence + this season's community impact (outreach hours, events, teams mentored).
  4. The ask — dollar amount or specific in-kind. Be exact.
  5. What they get — tier recognition (logo, banner, press, social tags).
  6. How to give — check payable to, EIN, online link, contact for in-kind logistics.
  7. Deadline — soft deadline tied to season milestone (kickoff, event, banquet).
  8. Signature — student name + role, mentor cc'd.

Attach: one-pager PDF (team summary + prior sponsors + budget breakdown).

Compliance Checklist

  • EIN / 501(c)(3) letter attached or referenced
  • Ask amount matches tier
  • Recognition promised is deliverable (logo real, banner has space)
  • Mentor cc'd
  • Tracker row updated same day

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